SERVICE

EJ CONSULTANCY

OVERVIEW

Every company in Malaysia is legally required to appoint a licensed company secretary — and at EJ Consultancy, we provide more than just compliance. Our qualified secretaries combine deep knowledge of the Companies Act 2016 with a modern, digital-first approach to help your business stay organized, compliant, and confidently managed.

Whether you’re a startup, SME, or foreign-owned business, we handle your statutory obligations with precision — while offering personal support when you need it.

WHY US
AS CO SEC

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DUTIES OF
A CO SEC

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CORE
COMPETENCIES

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CO SEC
PACKAGES

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WHY US AS CO SEC

Licensed & Experienced Secretaries

Our team is fully qualified and professionally trained in corporate law and governance.

100% Digital Paperless

Sign resolutions, access records, and receive reminders — all without printing a single page.

Face-To-Face or Virtual

Prefer face-to-face interaction? We’re always ready to meet you virtually or in person.

Proactive Compliance Support

We track your deadlines, draft your documents, and help you avoid penalties — so you can focus on growth.

DUTIES OF A CO SEC

1. Maintaining Statutory Records

We update and lodge changes to directors, shareholders, business addresses, or share capital with SSM — on time, every time.

2. Tracking Critical Deadlines

We remind your directors of key filing dates such as annual returns, financial statements, and AGMs, ensuring you're always compliant.

3. Managing Board & Shareholder Meetings

From preparing agendas to recording meeting minutes, we ensure every meeting follows the correct procedures and legal requirements.

4. Ensuring Compliance with Your Constitution

We help enforce your company’s Constitution and Shareholders’ Agreement, and manage amendments when required.

5. Managing Shareholder & Share Structure

We maintain your share register, issue share certificates, and safeguard original company documents, including the company seal.

6. Coordinating with Shareholders

We issue resolutions, monitor beneficial ownership, and keep shareholders informed of important company matters.

7. Advising on Governance & Corporate Exercises

From mergers and acquisitions to restructuring or striking off, we advise your board on corporate governance, legal obligations, and regulatory filings.

8. Acting as Your Company’s Legal Backbone

We serve as the official liaison between your company, its directors and shareholders, and authorities like SSM, ensuring transparent, accountable operations.

OUR CORE COMPENTENCIES

Qualified &
Professional

Licensed experts ensuring accurate, compliant corporate records.

Regulatory
Compliance

Stay fully compliant with timely, expert-managed filings.

Dedicated
Support

Responsive, reliable help when you need it most.

COMPANY SECRETARY
PACKAGES

ESSENTIALS

SERVICE LIST
2 licensed Company Secretaries with 1 assistant
Use of EJ Consultancy’s registered office address
E-signature access and online document storage
Maintenance of statutory records (resolutions, registers, minutes)
Safekeeping of company common seal
Monitoring of SSM filing deadlines
Unlimited standard resolutions (e.g., director changes, share transfers, bank matters)
Beneficial Ownership reporting for up to 4 persons/year (RM100/additional)
Annual Return filing (RM500 inclusive of SSM fee)
Financial Statement filing (RM200 inclusive of SSM fee)

PREMIUM

SERVICE LIST
Includes all features from Essential Plan
Priority support with dedicated Senior Consultant
Company name reservation or name change filing
Drafting of deed of ratification, adherence, and M&A abolition
Resolutions for director removal and corporate representative appointment
Dividend declaration for up to 2 rounds/year (RM50/additional shareholder)
Extension of Time (EOT) filing for financial statements
Issuance of Company Secretary confirmation letter
Beneficial Ownership reporting for up to 6 persons/year (RM100/additional)
FAST & RELIABLE | TRANSPARENT PRICING | NO HIDDEN COST

COMPANY SECRETARY

FAST & RELIABLE
Professional and reliable company secretary services
Transparent, all-inclusive pricing with no hidden fees or upsells
Clear plan breakdowns — know exactly what you're getting
Licensed secretaries providing full compliance support
Use of EJ Consultancy’s registered office address
Secure e-signature tools for paperless document signing
Timely reminders for all statutory filing deadlines
Unlimited standard resolutions included in all plans
Annual Return and Financial Statement filings (SSM fees included)
Beneficial Ownership reporting and core compliance tasks covered
Consistent, trustworthy support from a dedicated team

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